| Job Order |
Job Description |
Salary Range |
| 106408 |
Administrative Assistant
Our client is seeking an Administrative Assistant. The right individual will have worked in a position where they had to multitask and work with a variety of people. This person should be able to support 20-40 people depending on the task and the day. Web background is good, but is not required. The qualified individual will have diverse skills, be motivated, and take initiative without being asked. This position will be the administrative support for the IT department and Visualization Lab department.
IT/Viz Administrative Support Duties include (but are not limited to):
o Travel plans
o Expense report submission
o E-mail reviews
o Preparing contracts
o Proposals
o Check requests
o Meeting agendas
o Miscellaneous website updates
o Mailing
o File folder consistency
o Blackberry Billing - looking at the spreadsheet and assuring that the numbers on the bill match up with the name of the person, checking charges, overages, etc...for Sprint, Nextel, Verizon, and Cingular bills at various times throughout the month
o Mobile Billing - formatting the spreadsheet from the standard form that it comes in so that it is sorted by job number and person, then figuring out the charges per person per job to give to accounting
o FedEx Labels (about 5-to-10/week)
o Travel arrangements for ALL the IT staff -
o Knowledge of IT staff in/out of the office
o Maintenance of AutoCAD licensing spreadsheet
o Entering Computer Slip Paper into database
o Adding FTH projects, users and permissions. This takes about 5 minutes a piece and we receive anywhere from 5 - 50 requests a day. This is not hard or even really time consuming but one that takes you away from concentrating on the task at hand.
o WebEx meetings - This entails setting up the WebEx and the teleconference.
o Directory updates
o Double Check
o Entering attendance for programs into database
o Quarterly Reports
o Quarterly Distribution for Recognition
o Calendar Entry
o Project Number Requests
o Attend client meetingsto take notes for reference purposes
o Organize & distribute mail
----please send your resume to -- cgaither@rightstaffinc.com for immediate consideration! |
|
